With IT underpinning almost everything we do in the modern world, including the successful running of small to global organisations, it’s no surprise that the Timely, effective and most importantly ‘on budget’ delivery of IT projects is at the top of the agenda with most IT Managers. In order to address this, many have looked to a Project Management Office (PMO) function that can reduce costs and improve overall project delivery.
While the PMO function is nothing new, Stage have seen a significant increase in businesses either building new PMO functions or strengthening their existing office. PMO’s often assist organisations to standardise project management practises, as well as facilitate IT project portfolio management and determine methodologies that enable a repeatable process. Building a PMO from scratch is no easy task, however if approached correctly the short term pain will soon be forgotten as the long term benefits start to take effect.
Every PMO is different and how the PMO is organised depends very much on the organisation, its goals, strengths and overall project demands. It is imperative that there is buy in from the top to ensure there is strategic input around projects that will provide the most business value, in addition to projects that will keep your customers happy.
There are many reasons that organisations look to implement a PMO, however the overriding objective should be to deliver projects in a strategic manner with more consistency. The PMO will drive cost efficiencies over time, however the speed at which this happens is unique to every company and highly dependent on how projects are currently being run.
While one of the PMO’s functions is to ensure that projects are cost effective, it’s also important to ensure that the overall cost of running the PMO function is monitored. There are a number of things to consider here, however possibly one of the most important considerations is resource management. There is little use in having an under resourced project office when you have projects flowing in, and convexly you don’t want to be in a position where there are very few projects and you have a full team waiting for projects to start. The most common solution to this is to compliment your existing teams with contracted professionals in times of high demand, thus allowing you to scale back when projects come to a close.
Over the last 8 years we have assisted many different clients with PMO functions, from setting up totally new offices through to making improvements on existing functions. If you have a requirement or would just like to have a chat about PMO, then please do get in touch on 0207 969 2703.